Moving-In Process

A black and white geometric design with angular lines and a triangular shape.

Step 1 — Inquiry & Viewing

• Submit reservation request form
• Share few details about yourself and your preferred move-in
• We’ll introduce the space and arrange a viewing (in person or virtual room tour)

Reservation Request Form
Silhouette of a person sitting in a chair, viewed from behind, with their head resting on their hand.

Step 2 — Confirmation & Reservation

• Short video call to get to know you and explain shared living (if needed)
• Submit required documents
• Make a deposit to secure your room

Black and white silhouette of a person climbing stairs with a briefcase, symbolizing career growth or progression.

Step 3 — Moving in

• Once confirmed, we’ll guide you through your arrival
• Sign the contract
• Complete full payment
• Settle into your new home!

Frequently Asked Questions

  • Manypillows is a design-led share house in Kyoto, created for calm, comfortable, and respectful shared living.

  • We welcome students, expats, and individuals who value quiet living, privacy, and a considerate shared environment.

  • We are a quiet-first home. Connection happens naturally, but there is no pressure to socialize.

General Question

Rooms & Living

  • Yes, all rooms are private. Shared areas include kitchen, bathroom, and common spaces.

  • Yes, rooms and shared spaces are fully furnished for everyday living.

  • Daytime guests are allowed between 09:00-23:00. Overnight stays require prior approval + 1,000/person/night utilities fee will be applied.

  • Small gatherings are welcome. However, please be mindful of noise levels. ManyPillows aims to maintain a calm and respectful environment for our neighbors.

  • No, pets are not permitted.

  • Yes, same-day move-in is possible after viewing, subject to availability and payment.

Contract & Payment

  • Initial payment includes:
    • Security deposit: ¥30,000
    • Contract fee: ¥10,000
    • Rent
    • Utilities (fixed monthly)

    For stays shorter than 3 months, an additional short-term administrative fee of ¥10,000 will apply.

    *Tenant covers bank transfer fees


  • Rent and utilities will be prorated on a 30-day basis.

    If your move-in date is :
    1-19 = Pay prorated rent & utilities for first month

    20-31 = Pay together with next month


  • We understand plans can shift, please refer to our cancellation policy.

    Cancellation policy:
    Security deposit will not be refunded in all cases.

  • Rent is due on the 25th of each month.

    1. Bank Transfer (Tenant shall covers all bank transfer fees)

    2. Others (shall be discussed)

  • Yes, the minimum stay is 1 month.
    Stays under 3 months include a short-term fee of ¥10,000

  • Yes. A security deposit of ¥30,000 is required within 72 hours to secure your room.

    Your reservation will be released if payment is not received in time.

  • Full payment is due before move-in.

    You may complete payment on the day of contract signing (move-in day),


Re-contract & Move-out

  • At least 30 days’ notice before move-out.

  • Yes, after deducting cleaning fees and any additional costs (if applicable).

    You will get back
    Security Deposit (¥30,000) - Cleaning Fee (¥10,000) - other costs (if any)

    Possible additional deduction

    • Unpaid rent / utilities

    • Damage beyond normal wear and tear

    • Missing items / keys / fixtures

    • Extra cleaning / repair 

    • Items left behind (removal & storage cost)

     If total costs exceed deposit → you must pay the difference


  • No, contracts do not renew automatically.

  • Yes, extensions are possible subject to availability.
    You must give us at least 15 days' notice. Please note that a notice given less than 15 days in advance will be subject to a ¥10,000 recontract fee.

Ready to move in?

Apply Now